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Complete guest operations in one platform

Fast event check-in. No queues. No special hardware.

Upload your guest list, send branded QR invitations and check guests in using any smartphone. Manage the complete guest journey from one simple platform.

Start Free Demo Event Try Check-in Demo

No credit card required · Up to 20 guests · Full QRGATE functionality · 30 days free

Create your own Demo Event or try check-in instantly with our prepared demo.
QRGATE event management dashboard and digital Wallet ticket Best Event Operations SaaS Platform 2026 - Europe
Award-winning European event operations SaaS
Best Event Operations SaaS Platform 2026 - Europe
View the official award
Flexible by design

Use only what your event needs

QRGATE adapts to your workflow. Start with a ready guest list and QR check-in, or manage the complete journey from public registration to on-site operations.

You choose the workflow.
1

Build your guest list

Public registration

Create a public registration page and collect attendee registrations online.

Organizer approval

Review registrations and decide who becomes part of the event guest list.

Manage guests in QRGATE

Add and edit guests directly in the QRGATE administration interface.

Import from Excel

Already have your attendees? Import your existing guest list from XLS and continue immediately.

Guest List

All three paths lead to the same controlled guest list.

2

Choose your event flow

Optional

RSVP

Need attendance confirmation? Enable RSVP and track guest responses.

Already know who is attending? Skip RSVP.

Entry flow

Choose the entry behavior that fits the event.

Single entryConference Mode
3

Send invitations and QR tickets

Invitations and QR Tickets

Send personalized event emails and individual QR tickets from QRGATE.

RSVP enabledInvitation → RSVP response → QR ticket and event communication
RSVP not requiredConfirmed Guest List → Personalized QR email → Event entry
If your guests have already confirmed elsewhere, simply import them and send their personal QR codes.
4

Check-in your way

Hostess / Entry Staff

Event staff can scan guest QR codes using smartphones.

Self Check-in

Guests can check themselves in using the configured self-service workflow. Use one mode or combine them.

Multiple devicesLive attendanceOffline support
5

Continue after entry

Optional

Post-entry operations

Manage event-specific attendee services after check-in when your event requires them.

LunchWelcome drinkGiftParkingVIP accessWorkshop
Staff operatedData Reader automatic useCompanion Display monitoring
Simple workflow

Keep it simple

Already have your confirmed guest list? Import it, send QR codes and start check-in.

XLS ImportQRCheck-in
Complete workflow

Or manage the complete guest journey

Use registration, approval, RSVP, invitations, check-in and post-entry operations together.

RegistrationApprovalRSVPQRCheck-inOperations

QRGATE can be as simple or as complete as your event requires.

You choose what to use

Already have a guest list? Import it.
Already collected confirmations? Skip RSVP.
Only need QR check-in? Use only check-in.
Need the full guest journey? QRGATE handles that too.
Start Free Demo Event Try Check-in Demo
Choose how you want to try QRGATE

Build your own event or test check-in instantly with our prepared demo.

Create your own Demo Event

Create a real event in QRGATE and explore the complete workflow using your own setup.

  • Full event administration
  • Your own event and branding
  • Up to 20 guests
  • QR invitations and tickets
  • Real smartphone check-in
  • Live attendance
  • Available for 30 days
  • No credit card required
Start Free Demo Event

Try check-in in 1 minute

No setup required. Use our prepared QRGATE demo event and turn your own phone into an Entry Staff device.

  • Prepared demo event
  • Entry Staff access
  • Demo guest QR tickets
  • Real QR scanning
  • Immediate result
  • No event setup required
Try Check-in Demo
From guest list to check-in in four simple steps

Set up the guest journey and run the entrance from the same platform.

1

Create your event

Add the event details, branding and check-in settings.

2

Add your guests

Import your guest list or manage attendees directly in QRGATE.

3

Send QR invitations

Guests receive their personalized invitation and QR ticket.

4

Check guests in

Scan QR codes using smartphones and follow attendance live.

A smoother entrance starts before the event

Keep guest data, invitations and arrivals connected from planning to check-in.

No printed guest lists

Everyone works from the same live guest data.

No dedicated scanners

Use ordinary smartphones for check-in.

No guessing who has arrived

Attendance updates live across connected devices.

Faster guest arrival

Scan QR tickets and move guests through the entrance efficiently.

Inside QRGATE
See what managing an event in QRGATE looks like

Explore real QRGATE screens before creating your free Demo Event.

Event setup PDF preview

Event setup

Configure event details, branding, registration, RSVP, invitation language and check-in settings from one workspace.

Open full PDF
Registration setup PDF preview

Registration setup

Build the public registration flow, custom questions, capacity rules and organizer approval workflow.

Open full PDF
Public registration PDF preview

Public registration

See the attendee-facing registration experience, including group registration and event-specific questions.

Open full PDF
Guest management PDF preview

Guest management

Import or edit guests, manage event capacity, permissions and custom attendee information from one list.

Open full PDF
Invitation & digital ticket PDF preview

Invitation & digital ticket

Preview the personalized invitation, RSVP, QR ticket, Apple Wallet, Google Wallet and arrival information.

Open full PDF
Live event dashboard PDF preview

Live event dashboard

Track invitations, RSVP, Wallet activity, check-in progress and live event status from a single operational view.

Open full PDF

Real QRGATE screens from a fictional demo event. No customer or attendee data is shown.

Everything you need for guest operations

Use the capabilities you need for a simple one-day event or a detailed multi-day conference.

Guest list management
QR invitations
QR tickets
Apple Wallet and Google Wallet
RSVP and public registration
Hostess and Entry Staff check-in
Self Check-in and Data Reader
Offline-safe check-in
Live attendance
Companion and +1 support
Custom attendee items and badges
Multilingual events
One platform, different ways to run your entrance

Choose the operating mode that fits the venue, the team and each stage of the event.

Hostess check-in

Fast assisted check-in with one or multiple staff members.

Self check-in

Guests scan their own QR codes at self-service kiosks.

Conference mode

Track arrivals, departures and multiple entries throughout the day.

Data reader

Collect exhibitor leads and attendee information with dedicated reader accounts.

One platform. Every event workflow.
Hostess check-in, self-service, conferences, exhibitions and VIP events all operate from the same event without additional setup.
Custom attendee items

Track anything assigned to a guest, not just attendance.

Assign attendee services

Manage lunch, parking, welcome packs, VIP access, workshops or any other entitlement.

Every item belongs to the guest and is available instantly during check-in.

Lunch Parking VIP access Workshop

Real-time status

Items can be marked as available or already used.

Staff always see the current status on every device.

Welcome drink Active Gift package Closed
✔

No paper vouchers

Everything is stored digitally together with the guest profile.

✔

Prevent duplicate usage

Items can only be redeemed once and every action is recorded.

✔

Complete event history

Attendance and every assigned item remain available in reports.

For recurring event operations

Running multiple events?

Manage recurring events, guest lists and check-in workflows from one QRGATE account.

Built for event agencies, corporate event teams and organizations managing multiple events throughout the year.

Explore partner options
Why organizers love it

Your first impression starts at the entrance. Make it smooth and professional.

✔

Name-based control

Only the right people get in. The guest list is in your hands - not improvised at the door.

✔

Instant status

Door staff sees eligibility, re-entry attempts and invalid invites in one live digital list - paperless and traceable later.

✔

Works with weak internet

Runs on any camera device (phone, tablet, laptop). Designed so scans remain safe even if connectivity drops.

✔

More professional experience

Fast, clean entry - no queues over a printed spreadsheet.

Try QRGATE before you buy

Create your own Demo Event, add up to 20 guests and test the complete workflow free for 30 days.

Start Free Demo Event Try Check-in Demo
No credit card required.
Pricing & packages

All packages include the same features. No monthly fee - you purchase event credits upfront and use them anytime.

Your event appears with your uploaded logo everywhere (emails, check-in, admin). QRGATE branding is only a subtle mark.

Check-in works from any camera device - laptop, tablet or mobile - even multiple devices at once. Stable with weak internet: ideal for hotel Wi-Fi, tents or outdoor venues.

Included in every package

  • ✔Guest list editor
  • ✔Excel import template
  • ✔Personal QR email invites
  • ✔Calendar integration
  • ✔Hostess check-in
  • ✔Self check-in
  • ✔Conference mode
  • ✔Data reader accounts
  • ✔Custom attendee items
  • ✔Multiple check-in devices
  • ✔Weak internet / offline-safe operation
  • ✔Scan log / audit trail
  • ✔Event branding (logo on emails & pages)
  • ✔Support and onboarding
1 credit = up to 500 invited guests per event. Larger events require additional credits.

Event Credit Calculator

Plan your Events and see how many Event Credits you will need.

One Event Credit covers up to 500 attendees for a one-day Event. Multi-day Events use discounted additional Event Credits based on the number of Event Days.
Starter

Starter Pass

179 EUR
1 credit • entry for one event
Log in
Best value

Trio Pack

499 EUR
3 credits • lower price per credit
Save 13 EUR per credit vs Starter
Log in
Recommended

Pro Pack

799 EUR
5 credits • most popular choice
Save 19 EUR per credit vs Starter
Log in
For agencies

Agency Pack

1 499 EUR
10 credits • for frequent events
Save 29 EUR per credit vs Starter
Log in

Prices are shown in EUR. Credits can be used within the validity period defined by your license.

QRGATE scales from small VIP breakfasts to large award shows.

Use the same workflow for partner meetups, conferences or major galas - fast and clean.

If you run a special event, we can offer a tailored setup.

Request a custom offer
Annual Partner Packages

If you organize multiple conferences, award ceremonies or VIP events per year, it makes sense to think in annual terms. QRGATE provides a stable, proven check-in infrastructure that can be operated independently after the first event.

QRGATE delivers a unified, proven check-in infrastructure - ensuring the same fast, controlled and dispute-free process at every event.

For Agencies

Agency Annual

Annual framework • for recurring events
From 3 190 EUR per year
/ year • from 30 credits • valid for 12 months
  • ✔Custom event logo on all event interfaces
  • ✔Structured onboarding for the first event
  • ✔Optional pre-event technical review
  • ✔Priority email support
Request a quote
Please indicate the expected number and type of events per year.
Enterprise

Enterprise Partner

High volume • strategic partnership
Custom offer
Annual framework • partnership-level cooperation
  • ✔Custom event logo display
  • ✔Removal of QRGATE branding from interfaces
  • ✔Onboarding for the first event (joint rehearsal)
  • ✔Dedicated support during the first live event
Request custom offer
Based on expected event volume, attendance and number of check-in points.

The annual package ensures stable, predictable operations at every event - without additional organizational stress.

Not ready to purchase yet?

Start with a free Demo Event and see how QRGATE works with your own setup.

Start Free Demo Event
Frequently asked questions

Practical answers before you try QRGATE.

Yes. Create one Free Demo Event for your customer account, add up to 20 guests and use it for 30 days. No credit card is required.

The Free Demo Event lets you build and manage your own event after signup. The Check-in Demo is a prepared shared event for trying QR scanning immediately without setup.

No. You can use a supported smartphone, tablet or laptop browser.

No. Guests can open their invitation and QR ticket in a browser. Supported tickets can also be added to Apple Wallet or Google Wallet.

Yes. Authorized team members can use multiple connected devices while attendance is updated centrally.

QRGATE can continue collecting scans during a temporary connection loss and synchronize them after the device reconnects.

The Demo Event is closed and remains visible in your event history. You can purchase Event Credits to continue running events with QRGATE.

You can add up to 20 guests who are entitled to enter the Demo Event.
Explore QRGATE resources

Practical guidance, solutions and use cases for invitation-based event operations and QR check-in.

Event problems and solutions

Explore common event entrance and guest-management problems and see how QRGATE addresses them.

QRGATE solutions

Discover the connected QRGATE workflows for invitations, QR Tickets, Check-in and attendance operations.

Use cases

See how QRGATE can support different event formats, operating models and organizer requirements.

Guides

Read practical guides for planning, configuring and running invitation-based event operations.

Explore all resources

Ready to try QRGATE with your own event?

Create a Free Demo Event, add up to 20 guests and test the complete QRGATE workflow for 30 days.

Start Free Demo Event Try Check-in Demo
No credit card required.
Contact

Have a question, want a demo, or need a larger custom package? Message us and we will get back to you.

Or email us directly: support@qrgate.org